Welcome to the presenter resource center for the CGTP Summit! All program presenters are encouraged to review the information provided to ensure you are prepared for your experience.
CGTP Summit: June 10, 2024
Venue: Bethesda North Marriott Hotel & Conference Center, Rockville, MD, USA
Online Scientific Program: https://virtual.oxfordabstracts.com/#/event/13515/program
Click on the sections below for detailed information:
Friday, April 26, 2024 | Abstract Submissions
Abstract submission deadline for invited oral presenters, panelists, and roundtable facilitators. The submissions include abstract, speaker permissions, speaker bio, and headshot.
Thursday, May 16, 2024 | Hotel Accommodations
Last day to reserve your hotel accommodations at the host hotel at the special group rate. CLICK HERE to reserve your hotel accommodations online. Please note: program registration does not include lodging, so be sure to book your hotel room before the deadline.
Tuesday, May 28, 2024 | In-Person Registration
Last day to register for your badge. All program participants (speakers, panelists, and roundtable volunteers) are responsible for registering themselves online. All speakers and panelists will be provided instructions along with a special code to use when registering online. Registration closes at 5 PM Pacific (PDT).
Wednesday, June 5, 2024 | Presentation Slide Deck
Last day to upload your presentation slide deck to the online abstract portal. This includes replacing any previously uploaded PDF versions to be included in the online program as well as the PowerPoint version that will be provided to the on-site audio-visual technician in advance of your session.
Submitting your Abstract and Presenter Deliverables
All invited oral presenters and roundtable facilitators are required to submit an abstract and complete all required form fields. Please contact the program manager (firstname.lastname@example.org) if you need the abstract submission link resent. All required fields of the abstract form must be completed for your submission to be accepted. We strongly encourage including a bio and headshot of the presenting author for inclusion in the online program. Abstract forms must be completed and submitted by Friday, April 26, 2024.
If you are participating as a panel member, please submit your bio and headshot as an abstract submission with the following fields completed:
- Authors and affiliations (include your name, affiliation, bio and headshot here)
- Submission Type = Panelist
- Session Topic = Your assigned session name
- Electronic Signature
All other fields can be left blank. Your submission will show as incomplete, but your information will be captured.
Editing a submission
If you need to make edits to your submission or add your final PowerPoint and/or PDF file of your slides, go to www.oxfordabstracts.com. If you are not auto-directed to your account page, click the “Your Account” link in the upper right corner. Once on your page, locate your submission and click “Edit”. This will take you into your submission where you can make edits and upload files. Be sure to click the blue “Submit” button at the bottom of the page for your changes to save.
Upload Presentation Files
To upload your final presentation as a PowerPoint and/or PDF file, follow the instructions above to access your submission. Scroll to the bottom of the submission under the “Presentation Slides – PowerPoint" section. Upload a .ppt or .pptx file for your use in your live presentation. Under the “Presentation Slides – PDF" section, upload a PDF file of your final slides to share your presentation with attendees and beyond the live event.
NOTE: Only upload a PDF version if you are granting CASSS permission to share. The PDF will be public to viewers once uploaded.
Replace or Remove Previously Uploaded Presentation Files
To replace a previously uploaded PowerPoint or PDF file, access your submission by following the instructions noted above under “Editing a Submission”. Scroll down to the "Presentation Slides - PowerPoint" and/or "Presentation Slides - PDF" section. Click the “Replace File” button for the file you want to replace and select a new file to add. To remove a file, simply click the “Remove” button. Be sure to click the blue “Submit” button at the bottom of the page for your changes to save.
For oral presenters, the chairs of your session will confirm the allotted length of time for your talk as well as the order you will speak in.
All presentations should be saved as a PowerPoint file (.ppt, .pptx) in widescreen or 16:9 dimension. If your PowerPoint application defaults to 4:3 dimension, you can modify this by clicking “Design” from the top menu bar, select “Slide Size” from the Customizations section, and select “Widescreen 16:9”.
Presentations that have permission to be shared should also be saved as a PDF and both files uploaded to the online abstract portal by the June 5, 2024 deadline. Slides submitted after this deadline are not guaranteed to be included in the final program. If you make updates to your slides after June 5, 2024, please be prepared to bring your updated file on a USB and coordinate with the audio-visual technician to load your presentation on the computer at the podium prior to your session.
Slide Design Considerations
- Use a minimal slide typeface of 24 point / legible fonts (no cursive or block letters).
- Avoid using more than 3 colors and types of fonts. White or yellow lettering on a blue background is attractive and easy to read. Avoid red and green text. Be considerate of those that are color blind.
- Avoid using more than 3 styles of slide transitions or animations.
We encourage you to promote your participation in the program on social media. Please visit the CGTP Summit Social Media Kit page for customizable images to highlight your role and experiences with the Summit.
Be sure to use #CGTPSummit2024 in your posts!
Program and Venue Logistics
510.428.0740 ext. 814
Bethesda North Marriott Hotel & Conference Center
Session or Presentation Content
Please contact your session chairs directly by email.
Abstract Submission Questions
510.428.0740 ext. 816
If I am participating in the Summit, will I automatically be registered to attend the Cell & Gene Therapy Products Symposium?
No, you will only receive instructions to register for the program you are participating in. We will include information on how to register for both programs in the instructions if you are interested.
Will the virtual audience be able to ask questions during the panel discussion?
Yes, our platform will accommodate questions from the virtual audience. A designated session moderator will be assigned to read the virtually submitted questions out loud during the panel discussion. While we may not be able to address every question submitted, we will do all we can to ensure that our virtual attendees are part of the discussion.
Will the sessions be available post-program for On Demand viewing?
Yes, the sessions with approved sharing permissions will be available for On Demand viewing for the Summit. On Demand content will be available 3-4 weeks post-event. All registered attendees will be alerted via email when content is available.
A room block is reserved for attendees at the special group rate of $256 USD for a single or double room (plus 13% occupancy tax). The deadline to reserve your accommodations is May 16, 2024.
NOTE: By staying at the host hotel, you help CASSS meet its contractual obligations and keep future registration fees reasonable. Please take this into consideration when making your accommodation decisions.
Code of Conduct
CASSS is committed to providing a safe, productive, and welcoming environment for all meeting participants and CASSS staff. All participants, including, but not limited to, attendees, speakers, volunteers, industry, partners, exhibitors, CASSS staff members, service providers, and all others are expected to abide by this Code of Conduct.